Administrative Services / Finance

The Administrative Services Department performs the following functions:

Ambulance Billing

Maintains all aspects of the City’s ambulance accounts.  Responsible for monthly billings, patient care reports, claims processing and appeals, payments and refunds including collections.

Finance

Accounts for all revenues and expenses and maintains cash, bank and investment balances. Responsible for accounts payable, payroll, monthly journal entries and closing, internal and external reporting, financial statements, various reconciliations, budget and audit preparation.

Fleet Maintenance

Provides fleet management, maintenance and field support services to City operations. Responsible for the acquisition and maintenance of City vehicles, communications and related equipment. Maintains vehicle records and insurance. Handles accident claims, pool cars, and fuel cards.

Information Systems

Supports and maintains technology equipment and software used by the City. Responsible for network resources with 24/7 support. Provides help desk support for hardware and software including phones, cameras, email and internet; including the City website. Provides training and manages user permissions to data and applications. Broadcasts City meetings.

Purchasing

Coordinates purchases for all City departments. Responsible for final approval of all requisitions and purchase orders for the City. Ensures compliance with city policy and governmental codes and laws. Conducts formal bids. Maintains vendors and surplus property.

Utility Billing

Maintains all aspects of the City’s utility accounts. Responsible for monthly billing for water, wastewater, and sanitation. Audits water usage for potential leaks, maintains utility rates and coordinates shutoffs for delinquent accounts. Works closely with the public works department.