CITY OF LEWISTON, IDAHO TWO-YEAR BUDGET PROCESS/CALENDAR FISCAL YEARS ENDED SEPTEMBER 30, 2008 AND 2009
TIME PERIOD RESPONSIBILITY EVENT/ACTIVITY
YEAR 1 (FISCAL YEAR 2008):
February 12, 2007 City Council/City Manager/Dept. Managers Audit Presentation FY’06 (Presnell Gage)
February 20 City Manager/Adm. Services Director File Budget Calendar
March 5 Council & Staff Vision & Strategic Planning
March 16 Admin. Services Director Distribute Budget Manual “Instructions” Depts. Begin budget preparation
April 9 City Council/City Manager/Dept. Managers Budget Work Session (#1) · Budget Process Discussion-Early Council direction (2-year budgeting) · Budget priorities · Capital direction
April 16 Department Managers First budget draft due
April 16-30 Finance Department Data Entry of all Dept. budgets
April 23 City Council/City Manager/Dept. Managers Budget Work Session (#2) · Six-Month Financial Status · C.I.P. Review – Dept. Managers · State Budget Status
April 30 Administrative Services Director Deadline to File Public Hearing dates with Nez Perce County Auditor
May 7-11 City Manager/Dept. Managers Review of Proposed M & O Budgets & “New” Budget Objectives (2 year period)
TIME PERIOD RESPONSIBILITY EVENT/ACTIVITY
May 14 City Council/Dept. Managers Budget Work Session (#3) · Review of New Budget Objectives · Review of Compensation Study · Transportation Plans · State-shared revenues
May 21-31 City Manager/Administrative Services Director/ Review of Proposed Budget Drafts #2 Dept. Managers (calculating, balancing, etc.)
June 4 City Council/City Manager Budget Work Session (#4) · Council Direction/Priorities · Budget Updates
June 7 Administrative Services Director N.P. County Assessor “New Growth Construction Roll” Valuation estimate available
June 25 City Council/City Manager Budget Work Session (#5) (if needed) · Direction/Review
July 16 City Council/City Manager Budget Work Session (#6) · Final Adjustments
July 31 Administrative Services Director Citizen’s Guide Distributed
August 13 City Council/City Manager City Manager Files Budget with City Council
August 13 City Council Public Hearing -- First Reading
August 20 City Council Budget Ordinance -- Second Reading
August 27 City Council Budget Adoption -- Third Reading
September 6 Administrative Services Director File Adopted Budget with NP County Clerk
TIME PERIOD RESPONSIBILITY EVENT/ACTIVITY
YEAR 2 (FISCAL YEAR 2009):
April, 2008 City Council/Staff Review any changes in strategic planning, Financial Plan update, budget priorities, and six-month financial review
May/June Staff Financial update and review of potential revenue expense adjustments
April 28 City Council/City Manager/Dept. Managers Budget Work Session #1
June 9 City Council/City Manager/Dept. Managers Budget Work Session #2
July 14 City Council/City Manager/Dept. Managers Budget Work Session #3
July 31 Administrative Services Director Citizen’s Guide distributed
August 11 City Council/City Manager City Manager files budget with City Council
August 11 City Council Public Hearing – First Reading
August 18 City Council Budget Ordinance – Second Reading
August 25 City Council Budget Adoption – Third Reading
September 4, 2008 Administrative Services Director File Adopted budget with Nez Perce County Clerk
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